No matter the type of event you’re planning, picking an appropriate venue is an essential top-tier priority. Venues are no longer rented for special events alone-in 2012, 47.8 million square meters of venue exhibition space was rented by organisers in North America.
It’s far from unusual in today’s growing society to need external spaces. External venues are often used for day-to-day business functions like meetings, conferences, or team-building activities. Here’s what to look for when picking your next venue location for an important meeting.
Flexibility for Your Important Meeting
Start looking for a venue with a specific event in mind. But be sure to choose a venue that can meet your specific requirements, but is flexible enough for changes as well.
You might be planning to have a small, corporate party. Say you have an enthusiastic team that starts pitching wonderful game ideas. But your chosen venue is unable to offer spaces to accommodate the games. It’s important to research your venue’s strong suits and flexibility in changes and timeline.
Similarly, say if you’ve planned to have a small, executive meeting. Then you learn that Executive A needs to have his secretary with him. Additionally, Executive B wants to bring her mentee along. Be sure to ask individuals for a headcount ahead of time.
But it can never hurt to book a venue with the flexibility to work with changing requirements.
On-Site Catering Options
In 2015, 12.6 million people were employed in food services occupations in the United States:197 thousand of them were considered caterers. No matter the type of event you’ll be needing this venue for, catering options are worth looking into.
While ordering food from external locations close to the venue may seem like the most economical solution, this is not always the case. Delivery fees and staffing costs could well be more expensive than in-house offered catering options.
Check to see if your venue location offers in-house catering options. Be sure to see if these options can be modified depending on your schedule. You may only want a few appetizers for a short meeting. However, a lunchtime sit-down may require more organization to keep everyone fed and productive.
Always be sure to be in contact with your guests about any diet restrictions prior to the event. While allergies take top priority on this focus, chosen restrictions due to religion or other beliefs are just as vital to consider. Relay these restrictions clearly to the venue and catering companies.
Start Your Search with Testimonials
You might miss an organization completely if no one recommends it to you. Similarly, the best venue locations should have readily available testimonials. These allow you to build trust in the brand before scheduling.
Venues serve external companies and communities. Reviews are left by users who have taken an extra step to share their experiences.
Start your ideal meeting space search by keeping in mind that your location should be tried and true with trusted positive testimonials.